HEDSOR HOUSE - FREQUENTLY ASKED QUESTIONS

Access and Event Times

Current access times are from 10.30am until midnight with the possible 1am extension on Friday’s and Saturdays for an additional cost of £500.00 + VAT. suppliers are able to access Hedsor House via the rear entrance from 8am.

Hire Charges

Hedsor House is an exclusive hire venue which allows you to create your prefect day on a bespoke basis. Overall ballpark figure costs to book a Saturday during peak season are approximately £35,000 this includes hire of Hedsor House, catering, drinks & flowers. However on other days of the week, off peak times of year and booking on a package allow greater flexibility on prices to suit those on a budget at various times of year.

Accommodation
Hedsor House has no accommodation on site however we have preferential rates at a number of hotels close by. We can supply you with a list of hotels from 5 star through to Bed & Breakfast option all within 5 miles of Hedsor House.

Exclusivity

Hedsor House is an exclusive event venue set back in almost 100 acres. You would be the only event/ wedding on site if hired exclusively.

Beverage

You are required to buy wine, champagne and bottled water from the Hedsor House wine list. If you need further information on wine and champagne, we are able to put you in touch with our supplier so you can find the perfect wine for your food. The wine order will be taken from you 4 weeks before your wedding/ event. Any full un-opened cases of wine can be taken back and refunded by Hedsor House after. Any additional beverage i.e. beer, spirits and soft drinks you are able to bring in yourself or arrange with your caterer.

Water

You must order still and sparkling water from Hedsor House at the cost of £2.00 per person unlimited throughout.

Candles

We do allow candles on site; however the flame must be contained within a tall holder i.e. a lantern or hurricane glass. We do also allow candelabras on the dining tables; however these must be sturdy holders and non-drip candles. We do not allow incense or oil burners inside of the house.

Deliveries and Collections

All deliveries and collections must be made on the day of your event or wedding unless you have prior permission from a member of the Hedsor House team. The house must be left empty at the end of the night ready for the cleaners to come in. All of our preferred caterers and suppliers are fully aware of their access times.

Disabled Facilities

Hedsor does not have disabled toilets or designated disabled access. There are ramps available which are to be used at the owners risk because they are not within the regulated gradient.

Fireworks

You can have fireworks on the grounds at Hedsor House. You must use Pyromania Displays off of our preferred supplier list as they are the only fireworks supplier we allow on our grounds. All firework displays must be set off by 22:30.

Confetti

We would like to keep our beautiful house and grounds in their current condition and for this reason we do not allow any confetti or petals within the venue.

Chinese Lanterns

Due to the livestock we have within the grounds, we do not allow any Chinese lanterns.

Payment
Full pre-payment must be made prior to your event.

Damage Deposit

A damage deposit of £1,000.00 is required 4 weeks before your wedding/event and is fully refundable after as long as no damage has been made.

suppliers

We ask you to use our preferred marquee suppliers and fireworks supplier and recommend that you use our own preferred suppliers for everything else. These suppliers know the venue and it works very well, however this is not compulsory.

Dance Floor

Yes. If you are having dancing you are required to put down a dance floor. Hedsor can recommend one of its production partners to supply this.

Staffing

Hedsor does not supply general event staff, however they have a House Manager on duty at all times. They do not get involved in running your event but oversee from a house perspective.

Helicopters

You can land a helicopter on the lawns. You must contact Heathrow air traffic control for further details.
OS map ref 175/908860. Long/Lat N5133.90 W000 41.44

Furniture

Hedsor House has some general furniture around the house as well as banqueting furniture for up to 200 which is included in the hire price. Hedsor House can recommend suppliers for additional furniture if required.

Parking

Hedsor House has 100 car parking spaces as well as an overflow car park field if needed. We contract that cars are not allowed to be left, however we can be flexible on this. If there is an event the following day then all cars must be removed by 10.00am. If there is no event the following day then we are more flexible.

Smoking

Smoking is allowed on the grounds. There are terracotta pots at the bottom of each set of steps for ashtrays.

Civil weddings/ Partnerships

Hedsor House is licensed for civil weddings in 5 rooms; The Ballroom, The Centre Hall, The Boudoir, The Dining Room and The Drawing Room with a capacity of up to 180.

Coaches and Double Decker Buses
Coaches, double decker buses and large lorry’s can get up the drive. Great care must be taken not to strike the front gates. If there are a lot of coaches/ buses, you will need someone manning the drive way as it is a single track.

Cleaning

The hire fees include the house being contract cleaned before and after every event/ wedding.

Water Based Haze Machines

We do not allow these in the house as they set off our alarms.

Event Management

Events are run by an array of production companies, agencies and caterers. Most exclusive hires such as weddings will be run by your chosen caterer from our preferred list. A member of Hedsor House staff will be available on the day, but mainly to look after the house.

Taxis

We recommend that any taxis are booked prior the end of the evening, however local taxi telephone numbers can be made available to you if this is not the case.

Holding a Date and Confirming

We will only hold a date after you have been in for a site visit. This date will then only be held for 7 days before we require a written confirmation. Once you have confirmed, we require a signed contract and a 50% deposit. Your final invoice and deposit invoice will be sent 6 weeks before.

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